Sales Update Process in JDE

By abhishek shukla -

 

Sales Update Process in JDE

The Sales Update process is a critical function in JD Edwards EnterpriseOne (JDE) for integrating sales transactions with other systems. Below is an overview of its purpose, functions, table updates, and associated DMAAIs.

Purpose of Sales Update

The primary goal of the Sales Update process is to bridge the sales system with other EnterpriseOne systems, ensuring seamless data flow and accurate record-keeping. Key objectives include:

  1. Integration with Financial Systems:

    • Creating journal entries in the General Ledger (F0911) file.
    • Generating receivable records in the Accounts Receivable (F03B11) file.

  2. Inventory Updates:

    • Updating the item's on-hand quantity, if not already adjusted during Shipment Confirmation (P4205).

  3. Sales Order Closure:

    • Closing out the sales order and marking it as complete.

  4. Data Purging and Archival:

    • Moving closed sales orders to history files, depending on processing option settings.
    • Files purged or moved to history include:
      • F4211: Sales Order Detail records → F42119 (Sales Order Detail History File)
      • F49211: Sales Order Detail Tag records → F49219 (Sales Order Detail Tag History File)
      • F4201: Sales Header records → F42019 (Sales Order Header History File)
      • F00165: Media Objects storage records (purged, not moved to history)
      • F4074: Price Adjustment History records (purged, not moved to history)

Table Updates

The Sales Update process updates several tables based on the line type setup, branch/plant configuration, and processing options within the R42800 program. Key tables include:

  • Accounts Receivable: F03B11
  • General Ledger: F0911
  • Inventory: F41021/F4111
  • Sales History: F4229
  • Item History: F4115
  • Sales Commission: F42005
  • Sales Order Detail History: F42119
  • Sales Order Header History: F42019
  • Sales Order Detail File: F4211
  • Media Objects: F00165
  • Price Adjustments History: F4074
  • Ship and Debit Claims: F4576

Sales Update Accounting Entries and DMAAIs

The Sales Update process utilizes DMAAIs to record financial transactions. The typical accounting entries generated are:

Debit Credit
4220 - Cost of Goods Sold 4240 - Inventory
Debtor Control A/c 4230 - Revenue
Debtor Control A/c 4270 - Price Adjustments
4245 - AR Trade (ST/OT)
4280 - Rebate Payable

This process ensures the synchronization of sales, financial, and inventory systems, while maintaining data integrity and historical records.

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