JD Edwards Sales Interview questions and Answers

Q1: Explain the Sales Process with Program Numbers

The typical sales process involves the following steps and corresponding programs:

1. Sales Order Entry:

   • Program: P4210
   • The sales order comprises a header and details:
     • Header Information: Stored in table F4201 (Sales Order Header file) and includes branch plant, customer details (sold-to and ship-to), order date, payment terms, and shipping information.
     • Detail Information: Stored in table F4211 (Sales Order Detail file) and includes item number, quantity, price, promised ship and delivery dates, etc. Multiple line items with similar details can exist.
   • Additional Features:
     • Use advanced pricing to access the price breakup screen and manually override prices if necessary.
     • Inventory can be hard committed during order entry.
     • Last/Next Status: 520/540

2. Credit Check:

   • If the order amount exceeds open credit, the order is put on hold. The credit and collection department can release the hold.

3. Print Pick Slip:

   • Program: R42520 (Batch application)
   • Inventory is typically hard committed during this stage.
   • Last/Next Status: 540/560

4. Confirm Shipment:

   • Program: P4205
   • Inventory is relieved during this stage or can be deferred to the sales update stage based on P4205 processing options.
   • Define order type in UDC 40/IU to relieve inventory during shipment confirmation.
   • Last/Next Status: 560/580

5. Invoice Print:

   • Program: R42565
   • The system assigns the invoice number and document type.
   • Last/Next Status: 580/620

6. Sales Update:

   • Program: R42800
   • At this stage:
     • Sales order lines are purged to the Sales History table.
     • Customer ledger and account ledger are updated.
     • Transactions may be stored in the SO Detail Ledger file (F42199) based on order activity rules.
   • Last/Next Status: 620/999

Q2: How do we hard commit inventory during Sales Order Entry?
Inventory can be hard committed by entering the respective location, lot number, or serial number during order entry. While inventory is typically committed at the pick slip stage, JDE allows for hard commitment during order entry as well.

Q3: How many ways can inventory be hard committed in the sales process?
There are two ways to hard commit inventory:

1. During order entry by entering the respective location, lot number, or serial number.
2. At the pick slip stage.

Q4: How many ways can inventory be relieved in the sales process, and what are the setups for it?
Inventory can be relieved at two stages:

1. During shipment confirmation:

   • Governed by the processing options of the P4205 program.
   • The respective order type must be defined in UDC 40/IU.

2. During sales update:

• Governed by the processing options of the R42800 program.

Q5: Sales Update Accounting Entries and DMAAIs

At the sales update stage, the following accounting entries are passed:

Debit	Credit
4220 - Cost of Goods Sold	4240 - Inventory
RC AAI - Debtor Control	4230 - Revenue
Debtor Control A/c	4270 - Price Adjustments
4245 - AR Trade (ST/OT)
4280 - Rebate Payable

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Q6: What are the basic tables used in sales?

1. F4201: Sales Order Header File
2. F4211: Sales Order Detail File
3. F42019: Sales Order Header History File
4. F42119: Sales Order Detail History File
5. F42199: Sales Order Detail Ledger File
6. F4070: Price Adjustment Schedule
7. F4071: Price Adjustment Definition File
8. F4072: Price Adjustment Detail File
9. F4074: Price Adjustment Ledger File

Q7: How can commitments be corrected in sales?

Commitments can be corrected using the Repost Active Sales Orders program (R42995). This program is typically run in a nightly scheduler to adjust daily commitments.